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Administrative Assistant

Location: 

CrestHill, IL, US, 60403

Req ID:  24360

Rich’s has been able to pull off something rare in the business world: a culture that successfully blends the latest business practices with family values.  That means our associates are able to work for a great company while also benefiting from a work environment that fosters world class professionalism combined with family intimacy.  Our benefit offerings are reflective of this unique blend of Life, Work and Family .

PURPOSE STATEMENT

The Administrative Assistant acts as receptionist and provides administrative support services within a team environment for the plant.

KEY ACCOUNTABILITIES/OUTCOMES

  • Provides timely and accurate completion of all assigned reports, presentations, manuals, etc.
  • Manages special projects as assigned providing coordination as needed and ensures timelines are met.
  • Provides administrative duties to include typing, telephones, filing, faxing, distributing correspondence, etc.
  • Greets all visitors courteously, determines their needs and pages whomever they are to see.
  • Operates two-way radio to contact the Staff.
  • Maintains adequate inventory of office supplies and manages purchasing of office supplies as needed.
  • Maintains plant and office bulletin boards in an up-to-date and legal compliance manner.
  • Trains Associates on phone system, sets up mailboxes for voicemail, assigns extensions and provides updates to phone extension lists.
  • Maintains greeting system on automated attendant.
  • Coordinates meeting resources such as assigning/scheduling meeting rooms, organizing A/V requirements and gathers materials.
  • Key contact person for vendors of Associate uniforms, vending, or other supplies.
  • Places orders needed and tracks status of vendor service.
  • May be required to serve as back-up to AP Finance and/or Payroll Clerk and will be cross-trained in these functions as necessary.
  • Performs other related responsibilities as needed to support Rich Products Corporation Business Objectives.

KNOWLEDGE/SKILLS/EXPERIENCE

  • Position requires a minimum of 3 years administrative experience and 1-3 years of experience in a payroll administrator position.  A 2-year Secretarial Science Degree is desirable and would be considered beneficial.
  • Excellent written and verbal communication skills with a professional demeanor.
  • Expert knowledge of MS Office applications (Word, Excel, PowerPoint, Outlook, etc.) is expected. Individual must be a fast learner and able to assimilate new software, procedures and techniques as they are constantly introduced into this environment.
  • Must be able to handle multiple assignments concurrently, possess excellent organizational and time management skills, and be able to function in a fast-paced environment.
  • Individual must possess the maturity to deal with matters of a highly confidential nature.
  • Must possess a high level of interpersonal skills to facilitate constant interaction with a wide variety of personalities and management styles.
  • Also, the ability to maintain focus on assigned tasks in spite of constant interruptions by telephone and personal contact is an essential component of the position.
  • Will need to be able to work effectively with others, both within the company and outside the company, to accomplish administrative duties.

Rich Products Corporation, its subsidiaries and affiliates (“Rich’s”), are committed to a policy of Equal Employment Opportunity and will not discriminate against an applicant or employee on the basis of race, color, religion, creed, national origin or ancestry, sex, age, physical or mental disability, veteran or military status, genetic information, gender identity, sexual orientation, marital status or any other legally recognized protected basis under federal, state, or local law. The information collected by this application is solely to determine suitability for employment, verify identity, and maintain employment statistics on applicants.

 

Applicants with disabilities may be entitled to reasonable accommodation under the Americans with Disabilities Act and certain state or local laws. A reasonable accommodation is a change in the way things are normally done which will ensure an equal employment opportunity without imposing undue hardship on Rich’s. Please contact Rich’s Human Resources department if you need assistance completing this application or to otherwise participate in the application process.


Nearest Major Market: Chicago

Job Segment: Secretary, Administrative Assistant, Administrative

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