Purchase Order Administrator

PURPOSE STATEMENT

The Purchase Order Administrator is responsible for executing and managing the end-to-end process of purchase orders within the procurement cycle. This role ensures timely and accurate creation, tracking, and reconciliation of purchase orders, supporting efficient operations and vendor relationships.  The role serves as a critical link between internal departments and external suppliers, ensuring that purchasing activities align with company policies, budgetary constraints, and operational needs. By maintaining precise records, coordinating with vendors, and resolving order discrepancies, the specialist supports the f’real team and contributes to cost-effective purchasing decisions.

KEY ACCOUNTABILITIES/OUTCOMES

• Create and process purchase orders in accordance with company policies and procedures.
• Coordinate with internal departments to verify order requirements and specifications.
• Liaise with suppliers to confirm order details, delivery timelines, and resolve discrepancies.
• Maintain accurate records of purchase orders, deliveries, and invoices.
• Ensure all purchases meet company policies and regulatory standards.
• Monitor open purchase orders and follow up to ensure timely fulfillment and closure.
• Reconcile purchase orders with invoices and delivery receipts to ensure accuracy.
• Support reporting by providing data on order status, supplier performance, and cost tracking.
 

KNOWLEDGE/SKILLS/EXPERIENCE

• Strong understanding of procurement and supply chain processes.
• Proficiency in ERP systems (e.g., SAP, Oracle) and Microsoft Office Suite.
• Excellent communication and negotiation skills.
• Detail-oriented with strong organizational and time management abilities.
• Ability to analyze data and resolve order-related issues efficiently.
• Strong attention to detail and organizational skills.
• Ability to multitask and manage deadlines.
• Prior experience in purchasing or procurement roles.
• Analytical mindset for evaluating supplier performance and market trends.
• Team-oriented with a proactive approach to problem-solving.
• Familiarity with international shipping and customs procedures .