Coordinator - Maintenance/Inventory

Purpose Statement

We’re looking for a detail-oriented Maintenance Inventory Coordinator with a passion for organization and efficiency. In this role, you’ll manage the maintenance department’s inventory and documentation systems, ensuring records, files, and reports are accurate, accessible, and audit-ready. If you thrive on keeping processes streamlined, supporting cross-functional teams, and making sure the right parts and information are always where they need to be, this role is for you. 

About the Niles Plant & Rich Products:

Our Niles, IL facility has proudly served as a cornerstone of Rich’s for over 30 years, specializing in Toppings, Creams, and Culinary Solutions (TCCS). Though compact at just 2 acres, this 24/7, 365-day operation punches well above its weight—driving innovation and consistency across our frozen non-dairy portfolio. With five rotating shifts and a non-union workforce, our plant thrives on ownership, agility, and cross-functional excellence.

Rich Products is a family-owned, global food company with over 80 years of legacy and leadership. Founded on the revolutionary idea of the non-dairy whipped topping, that same spirit of innovation fuels everything we do—from the plant floor to the boardroom. With operations in 100+ countries and a portfolio spanning foodservice, in-store bakery, and retail, Rich’s is more than a food company—we’re a people-first organization committed to doing what’s right, the Rich Way.

Key Accountabilities and Outcomes

Procurement & Vendor Management

Create purchase requisitions, track orders, and manage supplier communications using Ariba and SAP

Partner with MRO buyers and vendors to source parts and materials at competitive prices

Ensure compliance with company procurement policies and preferred vendor lists

Inventory Control

Maintain accurate inventory levels of spare parts using SAP PM/MM modules

Conduct regular cycle counts, reconcile discrepancies, and drive accuracy

Organize and label parts storage areas following success principles

Maintenance Support

Collaborate with maintenance technicians to stage parts for planned and unplanned work orders

Ensure parts availability for preventive maintenance schedules and emergency repairs

Track parts usage and update equipment BOMs (Bill of Materials) in SAP

Data & Reporting

Generate reports on consumption, lead times, and cost trends using SAP analytics and Excel

Monitor KPIs such as stockouts, inventory turnover, and procurement cycle time

Support continuous improvement by analyzing downtime related to parts

Compliance & Documentation

Maintain documentation for all parts transactions including POs, receipts, and usage logs

Ensure proper handling and storage of hazardous materials in line with safety regulations

Assist during customer audits and regulatory inspections

Knowledge, Skills, and Experience

Qualifications

• High school diploma or equivalent with 3–5 years of experience in parts ordering and inventory control.
• Proficient in SAP (PM/MM modules), and Microsoft Office Suite.
• Strong written and verbal communication skills.
• Ability to multi-task and operate as part of a self-directed work team.
• Awareness of and ability to follow Associate Safety, GMP, and Food Safety guidelines.