Coordinator - Maintenance/Inventory

Purpose Statement

We’re looking for a detail-oriented Maintenance Inventory Coordinator with a passion for organization and efficiency. In this role, you’ll manage the maintenance department’s inventory and documentation systems, ensuring records, files, and reports are accurate, accessible, and audit-ready. If you thrive on keeping processes streamlined, supporting cross-functional teams, and making sure the right parts and information are always where they need to be, this role is for you. 

Key Accountabilities and Outcomes

Procurement & Vendor Management

Create purchase requisitions, track orders, and manage supplier communications using Ariba and SAP.

Partner with MRO buyers and vendors to source parts and materials at competitive prices.

Ensure compliance with company procurement policies and preferred vendor lists.

Inventory Control

Maintain accurate inventory levels of spare parts using SAP PM/MM modules.

Conduct regular cycle counts, reconcile discrepancies, and drive accuracy.

Organize and label parts storage areas following success principles.

Maintenance Support

Collaborate with maintenance technicians to stage parts for planned and unplanned work orders.

Ensure parts availability for preventive maintenance schedules and emergency repairs.

Track parts usage and update equipment BOMs (Bill of Materials) in SAP.

Data & Reporting

Generate reports on consumption, lead times, and cost trends using SAP analytics and Excel.

Monitor KPIs such as stockouts, inventory turnover, and procurement cycle time.

Support continuous improvement by analyzing downtime related to parts.

Compliance & Documentation

Maintain documentation for all parts transactions including POs, receipts, and usage logs.

Ensure proper handling and storage of hazardous materials in line with safety regulations.

Assist during customer audits and regulatory inspections.

Knowledge, Skills, and Experience

High school diploma or equivalent with 3–5 years of experience in parts ordering and inventory control.
Proficient in SAP (PM/MM modules), and Microsoft Office Suite.
Strong written and verbal communication skills.
Ability to multi-task and operate as part of a self-directed work team.
Awareness of and ability to follow Associate Safety, GMP, and Food Safety guidelines