Inventory Coordinator

Purpose Statement

We’re looking for a detail-oriented Inventory Coordinator with a passion for organization and efficiency. In this role, you’ll manage the maintenance department’s inventory and documentation systems, ensuring records, files, and reports are accurate, accessible, and audit-ready. If you thrive on keeping processes streamlined, supporting cross-functional teams, and making sure the right parts and information are always where they need to be, this role is for you. 

About the Niles Plant & Rich Products:
Our Niles, IL facility has proudly served as a cornerstone of Rich’s for over 30 years, specializing in Toppings, Creams, and Culinary Solutions (TCCS). Though compact at just 2 acres, this 24/7, 365-day operation punches well above its weight—driving innovation and consistency across our frozen non-dairy portfolio. With five rotating shifts and a non-union workforce, our plant thrives on ownership, agility, and cross-functional excellence.
Rich Products is a family-owned, global food company with over 80 years of legacy and leadership. Founded on the revolutionary idea of the non-dairy whipped topping, that same spirit of innovation fuels everything we do—from the plant floor to the boardroom. With operations in 100+ countries and a portfolio spanning foodservice, in-store bakery, and retail, Rich’s is more than a food company—we’re a people-first organization committed to doing what’s right, the Rich Way.

Key Accountabilities and Outcomes

• Create and process purchase requisitions and orders in SAP, ensuring accuracy and timely approvals.
• Partner with vendors to obtain and evaluate quotes for stock and specialty parts, maintaining updated pricing and supplier records.
• Track and manage spare parts, materials, and critical components in SAP to ensure proper inventory levels and availability.
• Conduct regular cycle counts and initiate replenishment to prevent shortages and downtime.
• Collaborate with planners and technicians to identify and stage parts for preventive maintenance activities.
• Organize and label parts by production line and equipment type to maintain an efficient and accessible parts room.
• Process and verify goods receipts for both stock and non-stock materials, resolving discrepancies with Accounts Payable.
• Maintain organized digital documentation for purchase orders, receipts, and vendor files to ensure audit readiness.
• Communicate proactively with cross-functional teams regarding lead times, deliveries, and supplier performance.
• Support continuous improvement efforts by identifying process gaps and implementing inventory and system enhancements.
• Contribute to TPM initiatives that improve part availability, maintenance efficiency, and communication flow.
• Build and maintain strong relationships with preferred vendors, contractors, and internal partners.

Knowledge, Skills, and Experience

Required:

• 2+ years of experience in inventory control, maintenance planning, or spare parts coordination within a manufacturing or industrial environment
• Strong working knowledge of SAP and Microsoft Office Suite
• Understanding of mechanical and electrical components, maintenance workflows, and equipment documentation.
• Demonstrated ability to communicate clearly, stay organized, and follow through on priorities in a fast-paced setting

Preferred:

• Experience with TPM (Total Productive Maintenance) systems and principles
• Familiarity with Ariba and company procurement processes
• Background in food manufacturing or other regulated production environments