Accountant

PURPOSE STATEMENT

Support the Finance Manager with ensuring adequate financial controls and systems are in place to maintain accurate, compliant financial statements and safeguard company assets.

Work closely with the Enterprise Service Organisation [ESO]/ Finance Centres of Excellence [CoE] to support the adoption of simple, standard, global processes across Record to Report, Order to Cash and Purchase to Pay.

Provide support to global transformation initiatives.

KEY ACCOUNTABILITIES/OUTCOMES

Accounts Receivable 
• Ensure that applications for new customers are fully completed, reference checks are carried out, credit checks undertaken, and credit limits are set in line with credit checks.
• Ensure that sales invoices are generated daily.
• Monitor the ESO collections team to ensure timely follow-up of outstanding payments and resolve customer queries without delay.
• Monitor the EDI AR inbox to ensure that all emails are addressed timely.
• Review the customer aged balances biweekly with the ESO.
• Liaise with the Commercial team to share information and address aged balances/
• Approve requests for reimbursements to customers of credit balances.
• Raise and obtain approval (in line with DoA) for miscellaneous invoices.

Accounts Payable
• Ensure that applications for all new suppliers are fully completed by procurement and that bank details are supported by an official letterhead, not more than 3 months old, signed by a current director of the supplier. 
• Support the ESO and the business in resolving supplier’s invoice and PO queries to ensure that there is no undue delay in processing invoices.
• Monitor the EDI AP inbox to ensure that all emails are actioned timely.
• Review invoices in query with the ESO weekly.
• Review the supplier’s aged balances biweekly with the ESO.
• Support the ESO in the resolution of GRNI balances.
• Review the weekly payment proposals made by the ESO, ensuring supplier payments are made in time to uphold the company’s reputation.
• Prepare the weekly payment proposals for presentation to the FM, FD and CEO for approval.

Treasury
• Download banking details daily for the allocation of receipts and payments by the ESO as well as for the Daily Cash Analysis.
• Upload the weekly payment runs to the bank.
• Upload urgent payments to the bank, when required.
• Ensure that the weekly and monthly bank reconciliation and reporting for Order to Cash are undertaken by the ESO.
• Support the Financial Manager with the monitoring and management of the bank accounts.

Record to Report
• Support Finance Manager with financial audits as the interface between the ESO and company auditors, enabling timely completion whilst ensuring the business maintains a clean annual audit opinion.
• Support the Finance Manager with maintaining the GL in D365 and ensuring that all month end activities are undertaken by the ESO in a timely manner.
• Oversee the preparation of the information required to prepare and submit the VAT returns to the UK, Dutch and Irish VAT Authorities/Consultants.
• Review and prepare the payment for Plastic Tax every quarter.
• Ensure that ONS surveys are prepared and submitted in a timely manner.
• Work with the Controllership CoE on maintaining an effective system of internal controls.
• Provide support on finance matters not covered by the ESO, including financial inductions for starters and Associate workflow queries.

General
• Support global transformation initiatives such as Galileo, North Star and Polaris as appropriate. 
• Support Finance Manager with ad hoc financial analysis as required.
• Keep abreast and up to date on changes to financial reporting regulations.
• Compliance with Rich Products Limited Health and Safety policies and procedures, always.
 

KNOWLEDGE/SKILLS/EXPERIENCE

• Minimum 3 years work experience acquired working in financial control.
• Degree educated.
• Qualified or ACCA/ CIMA/ACA.
• Knowledge of UK and EU VAT.
• Experience of working in a shared services environment.
• Demonstrates strong verbal and written communication skills.
• Able to prioritize and work independently with limited supervision.
• Excellent attention to detail.
• Proven problem-solving skills.
• Operates with a ‘can do’ attitude.
• Advanced knowledge of MS Office packages (Excel VLOOKUP’s, SumIfs, pivot tables).
• Experience of SAP4/HANA/ Microsoft D365.